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Privacy Policy

Effective Date: 06.11.25

INTELLIGENT PANEL SYSTEMS LTD (“we”, “our”, “us”) is committed to protecting the privacy of individuals who contact us through our website.
This Privacy Policy explains how we collect, use, and protect personal data submitted via our contact form.

1. Data We Collect

When you submit an enquiry through our website, we may collect the following personal data:

  • Name and job title

  • Company name and business contact details (email, phone number)

  • Details of your enquiry or project requirements

  • Any other information you choose to provide

We do not collect sensitive personal data, such as financial information or personal identifiers unrelated to your enquiry.

2. How We Use Your Data

We use the data you provide to:

  • Respond to your enquiry and provide relevant information about our products and services

  • Communicate with you regarding your project requirements

  • Maintain records for internal business purposes and compliance

We will not use your data for marketing purposes without your explicit consent.

3. Legal Basis for Processing

We process your data under the following legal bases under GDPR:

  • Contractual necessity: To respond to your enquiry and provide requested services

  • Legitimate interests: To manage our business and communicate with you efficiently

  • Consent: Where you have explicitly agreed to receive marketing or other communications

4. Data Sharing

We do not sell or rent your personal data. We may share data with trusted third-party service providers who assist with our operations, such as email hosting or IT services, but only to the extent necessary to provide our services.

5. Data Retention

We will retain your personal data only for as long as necessary to respond to your enquiry and for any period required to comply with legal or regulatory obligations. Typically, this is up to 3 years after your last contact, unless a longer retention period is required by law.

6. Your Rights

Under GDPR, you have the right to:

  • Request access to your personal data

  • Request correction or deletion of your personal data

  • Object to or restrict the processing of your data

  • Withdraw consent (where applicable)

  • Request a copy of your data in a portable format

To exercise your rights, please contact us at: hello@intelligentpanelsystems.com

7. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

8. Cookies

Our website may use cookies to improve user experience. No personal data is collected through cookies without your consent.

9. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be published on our website with the “Effective Date” updated accordingly.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

INTELLIGENT PANEL SYSTEMS LTD
Registered in the UK (15815255)
Email: hello@intelligentpanelsystems.com
Phone: +44 (0) 161 327 4279